This whole content is from this Microsoft webpage: http://office.microsoft.com/en-us/excel-help/create-or-remove-a-drop-down-list-HP010342357.aspx
I've just copied it here for ease of use.
- To create a list of valid entries for the drop-down list, type the entries in a single column or row without blank cells. For example:
A | |
---|---|
1 | Sales |
2 | Finance |
3 | R&D |
4 | IT |
NOTE You may want to sort the data in the order that you want it to appear in the drop-down list.
2. Select the cell where you want the drop-down list.
- On the Data tab, in the Data Tools group, click Data Validation.
- In the Allow box, click List.
- Now select the cells that hold your list.
- Make sure that the In-cell dropdown check box is selected.
- To specify whether the cell can be left blank, select or clear the Ignore blank check box.
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